ECC Corporate and Group Event Rentals

GENERAL CONDITIONS

 

The Evergreen Curling Club (ECC) is hosting your group for a fun-filled curling session. Curling is a fun sport that appeals to a wide range of people. Strategy, leadership, communication, sportsmanship, socialization and competition are a few aspects of curling that make it a great event for corporate team-building exercises, social events, or just about anyone who is interested in having fun!

Booking of and participation in an event at Evergreen Curling Club is an acceptance of these conditions. 

EQUIPMENT AND “REGISTRATION”

The cost of the ice rental includes all the equipment you will need, including stones, brooms, sliders and grippers.  Your session includes registration, an off-ice introduction followed by on-ice instruction and participation.  We may accommodate up to 30 participants on the ice at one time.  Participants of events less than 3 hours may not be swapped in/out.  In order to maximize your time on the ice learning to curling and playing you should have all participants sign the online waiver: http://waiver.evergreencurling.org/ECC-Waiver/.  This will speed the registration process.  Companies may not “sign” the waiver for their employees.

For more details, or for information on your specific event, please contact our Events Manager at:.

ARRIVAL TIME

ECC is a volunteer-run 501(c)(3) Charitable sports organization.  As a result, our facility is only open when we have specific events or member activities scheduled.  We ask that you arrive for your corporate event no earlier than 15 minutes before your scheduled starting time.  The door may be locked and if not, our volunteer instructors are preparing the facility for your use.  Arriving earlier will disrupt them or perhaps another group.  Your cooperation is appreciated.

FOOD AND BEVERAGES

ECC is not able to provide food for your group (beyond snacks) without prior catering arrangements.  If you have not booked catering through us, you are welcome to have food for your group brought in by one of the many local restaurants in the area.  We do not have any dishes, glasses, utensils or paper products that you can use so be sure that your food provider is aware that they must also supply those items needed.  We do have a sink that can be used as needed by your caterer. ECC does have tables that your caterer can use so we would appreciate knowing in advance that you will be having food so we can set those tables up for you.

ECC does have an OLCC liquor license and we can provide a bartender to open the bar if we are advised in advance that you wish to purchase these beverages during your event.  By law, you are not allowed to bring in or consume any alcoholic beverages not provided by us.  We do have a soft drink vending machine (coins only) and some bottled water for sale even if the bar is not open.

STORAGE OF PERSONAL ITEMS WHILE CURLING

ECC cannot provide secured storage for personal items (purses, cameras, computers, etc.) so please minimize the number of these items you bring.  You are welcome to leave these items in the warm room in the care of one of your colleagues or bring them into the ice-house on the walkway while you’re curling at your own risk.  We have day-use lockers available if you provide your own locks, however we cannot assume any responsibility for these items.

OTHER ITEMS

Members of your group who wish to attend but do not wish to curl are welcome to stay in our Warm Room where we have camera monitors and windows allowing them to watch the action.  ECC does not require the use of helmets while curling, however those wishing to protect themselves in the event of a fall are encouraged to wear head protection (not provided).

WEATHER

From time to time the weather may make curling unsafe, be it transportation to the club, or ice conditions.  Re-scheduling to available ice time is available in the case that external conditions make travel unsafe, such as icy roads and snow.  For these situations, please request a rescheduling a minimum of 4 hours in advance.  In other cases, extreme temperatures for multiple days in a row may make curling unsafe.  ECC will do everything we can to ensure the ice is frozen and safe for curling.  In the event of chiller failure or unsafe ice surfaces, we will notify your group of the cancelation with as much advance notice as possible and refund any payments made.

REFUNDS

Payments are refundable on bookings cancelled up to 7 days before the date booked. Thereafter, deposits are not refundable and are considered forfeited (except in extreme weather as noted above).  

We try to be flexible to meet your group’s needs in order to maximize their enjoyment of this event.  If you have specific needs not covered above, please contact the Events Manager at:.